Overview

Amazon sellers who rely on USPS through the Buy Shipping tool can now speed up their daily pickup routine by using USPS SCAN forms. A SCAN form bundles the tracking numbers of all USPS parcels shipped on a given day into one scannable barcode, so the carrier only needs to scan a single document instead of each individual package. High‑volume sellers—those sending five or more USPS shipments per day—should adopt this process to cut pickup time, reduce scanning errors, and keep tracking updates flowing promptly to buyers.

Key Points

• What a SCAN form is — A USPS Shipment Confirmation Acceptance Notice that consolidates every day’s USPS tracking numbers into one barcode.
• When it’s required — USPS mandates a SCAN form for any pickup that includes five or more parcels; without it, the driver must scan each package separately.
• Applicable shipments only — The form works exclusively for labels purchased via Amazon’s Buy Shipping service; third‑party postage is not covered.
• Automatic generation option — Amazon can create a SCAN form automatically at the end of each shipping day, ensuring the document is always available.
• Time‑saving impact — Using a single scan can reduce carrier processing time from several minutes per batch to a matter of seconds.

How SCAN Forms Work

1. Aggregate tracking data — At the close of the shipping day, Amazon gathers the barcode numbers from every USPS label printed in Seller Central.

   • Example: A seller who printed 42 USPS labels for orders placed on March 12 will have all 42 tracking numbers compiled into one list.

2. Create a single barcode — The system converts the list into one large SCAN barcode that represents the entire batch.

   • Example: The 42‑tracking list becomes a single 2‑inch barcode printed on an A4 sheet, labeled “USPS SCAN Form – March 12.”

3. Carrier scans the form — When the USPS driver arrives for pickup, they scan the SCAN barcode instead of each individual package.